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Privacy Policy

Effective Date: 03.02.2020
Last Updated: 19.04.2026

MotusAcademy is committed to handling personal data responsibly, transparently, and securely. This Privacy Policy explains what information we collect, how we use it, and the choices available to you.

  1. Who We Are

This Privacy Policy applies to the MotusAcademy website and related digital services operated by MotusAcademy Foundation SD (“MotusAcademy”, “we”, “our”, or “us”).

MotusAcademy Foundation SD is the entity that operates the website and processes donations and memberships submitted through the website.

  1. Scope of This Policy

This Privacy Policy applies when you:

  • visit our website;
  • contact us by email, form, or other digital channel;
  • subscribe to newsletters or updates;
  • register for an event, webinar, programme, or course;
  • apply for membership, scholarships, grants, or other opportunities;
  • submit abstracts, nominations, enquiries, or partnership requests;
  • make a donation, sponsorship enquiry, or supporter enquiry through a MotusAcademy-operated channel;
  • otherwise interact with us online.
  1. What Personal Data We May Collect

Depending on how you interact with us, we may collect:

  • contact details, such as your name, email address, phone number, organisation, city, state, and country;
  • profile and professional information, such as job title, institutional affiliation, biography, credentials, CV, LinkedIn profile, or areas of interest;
  • registration and participation data relating to memberships, webinars, events, programmes, newsletters, or other activities;
  • transaction information relating to memberships, donations, sponsorships, or support, usually through a payment service provider rather than direct storage of full payment card data by us;
  • communications and correspondence you send to us;
  • technical and usage information, such as IP address, browser type, device type, operating system, referral URLs, approximate location, and interactions with pages or content;
  • cookie, analytics, and similar technology data, where used;
  • any other personal data you choose to provide.
  1. How We Collect Personal Data

We may collect personal data:

  • directly from you, when you complete forms, register, apply, subscribe, donate, or contact us;
  • automatically through your use of the website, including through cookies, server logs, analytics tools, and similar technologies;
  • from third parties acting on your behalf, such as your institution, collaborator, event organiser, or payment provider;
  • from publicly available professional sources where relevant to an enquiry, nomination, application, or partnership discussion.
  1. Why We Process Personal Data

We may process personal data for the following purposes:

  • to operate, maintain, and improve the website;
  • to respond to enquiries and communicate with you;
  • to manage membership applications and member relationships;
  • to administer events, courses, webinars, programmes, and related activities;
  • to process registrations, applications, donations, sponsorships, memberships, and support enquiries;
  • to send newsletters, updates, programme announcements, educational resources, and supporter communications;
  • to maintain records, administer our organisation, and support internal reporting and governance;
  • to monitor website usage, analyse performance, and improve user experience;
  • to protect the security and integrity of our systems and prevent misuse;
  • to comply with legal, regulatory, accounting, audit, or reporting obligations.
  1. Our Basis for Processing

Depending on the circumstances, we may process personal data because:

  • you have asked us to take steps at your request, such as responding to an enquiry or processing a registration;
  • processing is necessary to provide a membership, programme, event, newsletter, donation, or other service you requested;
  • you have given consent, for example to receive certain communications or, where required, for certain cookies;
  • we have a legitimate interest in operating, improving, securing, and developing MotusAcademy and its activities, provided that this does not override your rights and interests;
  • we must comply with applicable legal or regulatory obligations.
  1. Cookies, Analytics, and Similar Technologies

We may use cookies and similar technologies to:

  • remember preferences and settings;
  • improve website functionality;
  • understand how visitors use the site;
  • support security and fraud prevention;
  • measure the effectiveness of communications, content, or campaigns.

Where required by applicable law, we will provide appropriate notice and choices regarding non-essential cookies or similar technologies. Swiss regulators have published dedicated guidance on cookies and similar technologies, and EU guidance likewise expects transparency around online data collection and use.

  1. Newsletters and Communications

If you subscribe to newsletters, updates, or other communications, we may use your contact details and stated preferences to send you organisational news, event updates, programme announcements, educational resources, or supporter communications.

You may unsubscribe from non-essential communications at any time by using the unsubscribe link in the message or by contacting us directly.

  1. Memberships, Events, Programmes, and Submissions

Where you apply for membership, register for an event, submit a nomination, join a programme, or take part in education, journal, or partnership activities, we may process the information necessary to assess, administer, and support that activity.

Memberships submitted through the website are processed by MotusAcademy Foundation SD.

  1. Donations, Sponsorships, and Support

If you make a donation, support enquiry, sponsorship enquiry, or other financial contribution through a MotusAcademy-operated channel, we may process the personal data necessary to manage that transaction, communicate with you, and issue receipts or acknowledgements where applicable.

Donations submitted through the website are processed by MotusAcademy Foundation SD.

  1. Sharing Personal Data

We may share personal data with:

  • website hosting, IT, and security service providers;
  • email, CRM, and newsletter platforms;
  • payment processors and financial service providers;
  • event, webinar, membership, and registration tools;
  • analytics and performance providers;
  • professional advisers, auditors, or legal counsel where necessary;
  • regulatory, supervisory, or public authorities where required by law;
  • relevant internal teams, committees, or reviewers where necessary for a legitimate programme, membership, award, or event process.

We do not sell personal data. We share personal data only where there is an operational need, a legal basis, your request, or your consent.

  1. International Transfers

MotusAcademy operates internationally, and your personal data may be processed in more than one country, including the United States and Switzerland, and potentially other jurisdictions where our service providers or collaborators operate.

Where personal data is transferred internationally, we will take reasonable steps to ensure appropriate safeguards are in place and that the transfer is handled in accordance with applicable data-protection requirements. Swiss guidance states that cross-border transfers are permitted only under certain conditions and depend on the destination country and appropriate precautions.

  1. Data Retention

We retain personal data only for as long as reasonably necessary for the purposes described in this Privacy Policy, including to:

  • provide requested services or communications;
  • manage memberships, registrations, applications, and support records;
  • comply with legal, tax, accounting, audit, or reporting obligations;
  • resolve disputes and enforce our rights.

Retention periods may vary depending on the type of data and the reason for collection. Swiss privacy guidance expects organisations to explain how long collected data are stored or the criteria used to determine that period.

  1. Data Security

We take reasonable technical and organisational measures to protect personal data against unauthorised access, loss, misuse, disclosure, alteration, or destruction. These measures may include access controls, secure hosting, contractual controls with providers, and internal process safeguards.

No website, platform, or transmission method is completely secure, but we work to maintain appropriate protections in light of the nature of the data and our organisational context.

  1. Your Rights

Depending on the law that applies to your situation, you may have rights to:

  • ask whether we process your personal data;
  • request access to the personal data we hold about you;
  • request correction of inaccurate or incomplete data;
  • request deletion where appropriate;
  • ask us to restrict certain processing;
  • object to certain processing, especially where based on legitimate interests;
  • withdraw consent where processing is based on consent;
  • request portability of certain data where applicable;
  • lodge a complaint with a relevant supervisory authority.
  1. Exercising Your Rights

To make a privacy-related request, please contact:

MotusAcademy Foundation SD
Email: info@motusacademy.org
Address: 4600 West Nobel Street, Suite 102, Sioux Falls, SD 57107

We may need to verify your identity before responding to certain requests.

  1. Children

Our website and programmes are generally intended for professionals, students, institutions, and adult participants in the rehabilitation, research, technology, and education ecosystem. We do not knowingly collect personal data directly from children for standalone online services without appropriate safeguards.

If you believe that personal data relating to a child has been provided to us inappropriately, please contact us so we can review and address the matter.

  1. Automated Decision-Making

We do not intend to use your personal data for solely automated decisions that produce legal or similarly significant effects without appropriate safeguards and, where required, notice. If that changes for a specific activity, we will provide additional information at that point.

  1. Third-Party Sites and Embedded Services

Our website may contain links to third-party websites, embedded content, payment tools, registration systems, social media features, or analytics services. These third parties operate under their own terms and privacy policies, and we encourage you to review them before providing data.

  1. Cross-Border Compliance

Because MotusAcademy operates across international contexts, we aim to handle personal data in a manner that is consistent with applicable United States requirements and, where relevant, Swiss and other international data-protection expectations. Official Swiss and EU guidance both emphasise transparency, lawful processing, and clear explanation of cross-border transfers and user rights.

  1. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in law, technology, service providers, website features, or MotusAcademy’s operations. The latest version will always be posted on this page with the updated “Last Updated” date.

  1. Contact Us

If you have questions about this Privacy Policy or about how personal data is handled, please contact:

MotusAcademy Foundation SD
Email:  info@motusacademy.org
Address: 4600 West Nobel Street, Suite 102, Sioux Falls, SD 57107

The cleanest next step is to have Andrew post these with one small footer note on the donation page: “Donations and memberships submitted through this website are processed by MotusAcademy Foundation SD.”